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The 3 Best Methods to Track Employee Training

Around 94% of employees say they would work for a company longer if it provided them with training.

And that is really saying something, given that companies who invest in training have a 24% higher profit margin!

But, of course, in order to know that your training program pays off in every way, you need to know how to track employee training progress properly.

Here are a few ideas to consider:

1. Do It Manually

This can hardly be the best way to track employee training, but it still works for some companies, especially if they are taking their first steps in this field.

It won’t take much effort to use Excel or Google Spreadsheets, which we are all familiar with.

Besides, the Internet is abundant with training tracker Excel templates, just search for it.

You also can use project management tools like Trello and to assign courses and keep track of schedules.

You thus establish a place for training among your company’s business processes, and that’s actually positive.

But this is how it goes: you create lists of learners, courses, and instructors manually, keep tabs on who completed training carefully and when, and then fill in the needed information.

Doesn’t this sound a bit overwhelming? The more your company grows, the more scalable training it will need, and manual tracking will become exhausting.

You’ll eventually need a more solid, designated solution in order to track your training programs.

2. Consider Online Training Management Systems

Training management systems (or training resource management systems) are software designed to manage traditional instructor-led or virtual instructor-led training in companies.

A TMS is a back-office solution, so it is made to be used internally by HR, L&D, or T&D departments.

Training professionals can leverage TMSs for resource planning, budgeting, managing the agenda for instructors, scheduling activities, team collaboration, booking, etc.

The key difference between TMSs and other diverse planning solutions is reporting. Reporting implies that the software collects all training-related data automatically and presents it in clear figures.

You can opt for TMS reports if you need to track employee training on an organizational level – scheduled sessions, number of participants, attendance, instructors’ payroll, etc.

TMS reporting definitely makes sense from a business perspective. However, it doesn’t allow you to track exactly how your employees perform in training.

With a TMS, your employee training tracking is business-based, not learner-focused.

So, if you look for a tracking solution that provides a deeper understanding of the situation with training in your company, it’s time to talk about LMSs.

3. Use a Reliable Learning Management System

A learning management system (LMS) is an online platform where you can store training materials, enroll learners, and track how they perform in training.

In contrast to training management systems, learning management systems can show you how training is going from the learners’ perspective.

Learners take courses, quizzes, and other materials that you’ve prepared for them in the LMS, and the system measures their progress in real-time.

Or you can schedule live training sessions in the built-in calendar and start meetings right from the LMS interface.

Thus, an LMS can cover both online, offline, and blended types of training – and make the process almost entirely automated.

Opt for an LMS if you want to track employee training progress more precisely. LMS reports capture learners’ progress through quizzes and other materials, measure time spent, number of attempts, correct and incorrect answers, and more.

This will allow you to evaluate employee engagement and commitment to learning in hard numbers and evidence the effectiveness of training to the management.


You can track employee training manually, with back-office software solutions (TMSs), or with learning management systems (LMSs).

But it is LMSs that will help you drill down into the details and keep your finger on the pulse of your team.

So, if you want to track employee training on a whole different level, choose one of the best 5 training management software solutions.

Good luck!

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